D.A.T. 1st Vice-President Responsibilities
(In addition to those established by the Society)
Monthly Programs
Establish programs reflective of the membership’s interest.
Be aware of the amount of time available for programs.
Schedule programs well in advance.
Prepare a detailed newsletter release for the newsletter editor on a monthly basis.
Meeting Room Set-up
Communicate the table and chair set-up to those setting up the meeting room.
D.A.T. 2nd Vice President Responsibilities
(In addition to those stated by the Society)
Membership
Maintain accurate account of membership payment by the use of a triple receipt book. This will provide a copy to the member, 2nd copy to the treasurer, 3rd copy will remain intact.
D.A.T. Handbook
There will be an update of the handbook annually and distribution to current members and new members. 1998 there will be a new issue to both old and new members. The executive board will approve the contents.
Contents of Handbook
Membership Card
Membership List
Chapter By-Laws
Standing Rules
History
Charter Members
Information on Style Show and Retreat
List of Chairpersons and Board Members
Member Appreciation Workshop Guidelines
All committees and information
D.A.T. 3rd Vice-President Responsibilities
(In addition to those established by the Society)
Educational Seminars
Workshops will established well in advance, when possible. To obtain teachers who are in high demand it may be necessary to make contact up to two years prior to the workshop date.
Review and revise request to teach forms as necessary.
Possible questions to ask the instructor: What technique will you emphasize? Will you provide photos and instructions for each student? Give a reference from someone you have conducted a seminar for in the past year. Please provide name, address and phone number.
Solicit suggestions from the membership of teachers which they would like to conduct a seminar.
Use a triple receipt book. This will provide a copy to the member, 2nd copy to the treasurer, 3rd copy will remain intact.
D.A.T. Secretary Responsibilities
(In addition to those established by the Society.)
Minutes
Record minutes at the monthly general meeting. Provide the newsletter editor a copy to be published in the newsletter.
Record minutes at the monthly board meeting. Provide copies to all the board members.
Establish and maintain an inventory list of chapter properties. This should include the name of the member who has the item(s).
D.A.T. Treasurer Responsibilities
(In Addition to those stated by the Society)
Maintain accurate records of monies received from members. This may require the issue of receipts.
Inform the members of the proper method for reimbursement of funds and establish a time limit for reimbursement.
Provide a financial report for the newsletter at least every other month. The deadline for the newsletter is the 15th of the month.
Be prepared to give a verbal financial report at all business meetings.
Coordinate a method of receiving monies from various committees and inform those committees in writing.
NOTE: Add any additional responsibilities and inform the president.
D.A.T. Newsletter Editor Responsibilities
(In addition to those stated by the Society.)
Establish a deadline date for receipt of materials to be published. (15th of month, mailed by 20th or in time for members to receive at least 1 week prior to meeting.)
Use consistency in format.
Solicit information from the membership.
Attempt to exchange newsletters with other Greater Houston Area Chapters.
Encourage ads to: Announce shop activities, area classes and other non-chapter information which would be of interest to the chapter members.
